Memorial Day Community Celebration Church and Non-Profit Information and Agreement

Please register by May 1, 2026. 

We are seeking to partner with area churches and Christ-centered, faith-based organizations and individuals to reach the community in a powerful way. We will have inside and outside space available. We are asking each organization and individual to partner fully with us in this endeavor. We ask that you help us build excitement for this event. Share it with your community, post it on social media, create your own flyers, and help us get both believers and unbelievers to this event to show the community that following Jesus is about having fun together and showing care for our community.

We have reserved a large footprint at the fairgrounds and power outlets are limited. If you need power for your booth or need a size not listed below, please call Jason Fike at (540) 208-1295 or or email jfike@wingfieldministries.org.

Thank you.

Church and Non-Profit Information

11th Memorial Day Community Celebration
Date: Monday, May 25, 2026
Location: Rockingham County Fairgrounds, Harrisonburg, Virginia Agreement

Set-up
Setup is scheduled for Monday, May 25 from 8:00 AM until 10:30 AM. We ask for your assistance to ensure that your booth is set up and ready to go at 11:00 PM.

Tear Down
We anticipate that the event will be over at 7 PM. Please have your booth and tables taken down by 8:30 PM.

Engagement Space
Standard outdoor spaces are 10’ square, 15’ square, and 20’ square. Standard indoor space is available at 10’ square or a double 10’ square. If you have different site requirements, please contact Jason Fike at (540) 208-1295 to determine if your size requirement can be accommodated.

Electricity
If your booth requires 20-amp 110V power, we will make every attempt to locate your space within 100’ of a power outlet. Not all spaces will have power available. If we are not able to locate your space within 100’ of a power outlet or if you require more power than one 20-amp outlet, please be prepared to provide a generator to supply your own power. Please bring suitable extension cords for your needs.

Resources
Organizations are responsible for all resources related to their booth setup. This includes tables, chairs, power cords, etc. Banquet tables and chairs are available for rent. Unless otherwise coordinated with Jason Fike, no provisions will be included with your designated space, whether indoors or outdoors.

Outdoor Rules & Regulations

• All food vendors must have, and provide a copy to Wingfield Ministries, a Temporary Food Establishment Permit through the Virginia Health Department. These must be received by May 1, 2026. For more info, visit http://www.vdh.virginia,.gov/LHD/tj/index.asp.
• All vendors are permitted to sell water, soda, and other non-alcoholic drinks.
• The Memorial Day Community Celebration organizers reserve the right to refuse admission to any organization and to inspect all food service and craft materials.
• Absolutely NO tobacco items, alcohol, foul language, or any type of firearms may be used during or sold during this event. (Tobacco users must use a designated pavilion in the parking area.)
• Organizations are responsible for all liability of injury or damages resulting from their involvement in this event.
• Organizations are responsible for cleaning their spaces at the end of the day. Trash may be placed in the trash containers at the fairgrounds or hauled offsite by the organization.
• Organizations agree to refrain from politically and socially controversial activities. Wingfield Ministries reserves the right to refuse admission or shut down a booth at its sole discretion.
• This event is not political. We do not permit any political party booths.